- Scheduled value
- 2,400,000.00
- Completed to date
- 2,400,000.00 (100%)
- Less retainage (5%)
- (120,000.00)
It’s been on every pay app since March.
That retainage line is often most of your profit on a public job. CloseoutPath finds what’s holding up its release, at every tier, and clears the path.
Continuation sheet · Application No. 14Quillback Mechanical · Foxglove Elementary Modernization · Period to Mar 31, 2025
| Item | Description of work | Scheduled value | Completed to date | % | Balance to finish | Retainage |
|---|---|---|---|---|---|---|
| 1 | Mobilization | 45,000.00 | 45,000.00 | 100 | 0.00 | (2,250.00) |
| 2 | Ductwork and fittings | 980,000.00 | 980,000.00 | 100 | 0.00 | (49,000.00) |
| 3 | Air handlers and equipment | 1,050,000.00 | 1,050,000.00 | 100 | 0.00 | (52,500.00) |
| 4 | Controls | 220,000.00 | 220,000.00 | 100 | 0.00 | (11,000.00) |
| 5 | Test and balance (Trueflow Air Balancing) | 105,000.00 | 105,000.00 | 100 | 0.00 | (5,250.00) |
| Totals | 2,400,000.00 | 2,400,000.00 | 100 | 0.00 | (120,000.00) |
Sample pay app. The project and every company on it are fictional.
Held 15 months after the job finished.2 companies on this job have no wage affidavit on file, and Washington can’t release retainage until every one is approved.
Illustration: held retainage, written in parentheses on a pay app, becomes released.
Our job is to close the parentheses.
On a pay app, retainage you’ve earned but haven’t been paid sits in parentheses, month after month. CloseoutPath works the whole chain, every company and every agency, until it’s released.
Illustration using the fictional sample project.
Every requirement, and whose desk it’s on.
We check each step between your job and its retainage against the public record, tick it, and name who is holding it up.
| Check | Requirement | With | Status |
|---|---|---|---|
| Verified | Work completedReported by the agency, Jun 13, 2025 | Basalt Ridge School District | Verified |
| Not on file | Every wage affidavit approvedRCW 39.12.04010 of 12 contractors have one on file | Trueflow Air Balancinghired by Quillback MechanicalCoreline Concrete Cuttinghired by Cedarline Electric | 2 missing |
| Waiting on another party | Agency acceptanceNot in public data; confirmed with the agency or GC in an Assessment | Basalt Ridge School District | Unconfirmed |
| Waiting on another party | Notice of CompletionRCW 60.28.051Sent by the agency to Revenue, Employment Security, and L&I | Basalt Ridge School District | Not filed |
| Waiting on another party | State release certificatesRCW 60.28.051All three, before any retainage is paid | Revenue, Employment Security, and L&I | Not started |
| Waiting on another party | Retainage releasedRCW 60.28.011The law’s target is 60 days after completion | Basalt Ridge School District, then Harrow & Vale Builders, then each sub | Not yet |
✓ Verified in L&I records✗ Not on file○ Waiting on another party
Sample: Foxglove Elementary Modernization and every company on it are fictional. Open the full sample report
What the public record shows right now.
Counts from Washington L&I open data as of , from our own reproducible queries.L&I project data
| Public projects over $1M that finished work more than a year ago and have no Notice of Completion on file | 605 |
|---|---|
| Of those, projects with at least one contractor whose Intent is on file but whose Affidavit of Wages Paid is not | 128 |
| Wage affidavits not on file across those projects. Until each is approved, retainage on that job can’t be released.RCW 39.12.040 | 294 |
These are counts of public filings, not dollar amounts. Completion dates are reported by agencies, and a filing can be absent from open data for reasons already being resolved. A Status Report checks every filing on your project before anything is sent.L&I intent dataL&I affidavit data
A service, run by people, built on the public record.
We check the public record
Every Intent and Affidavit filed on your project, at every tier, plus its completion and Notice of Completion status.
We confirm what’s actually holding release
With your GC or the agency, against your real balance. Public records show gaps; they don’t show everything.
We clear the path
Follow up on the missing filings, assemble closeout documents, and track each deadline until your retainage is released.
Built for the people who chase retainage.
Subcontractors
Your retainage on every public project you’ve worked, and what’s holding each one. For owners, and for the office managers and controllers who make the calls.
General contractors
Every open filing and closeout item across your public jobs, so each project closes and your own retainage, up to 5% of the whole contract, is released.
Our terms, in plain words.
- Flat fees
- Priced per project before any work starts. Never a percentage of your money.
- Alongside your GC
- We work with your general contractor and the tools you already use, not around them.
- Your approval first
- Nothing is signed, filed, or sent on your behalf without your say-so.
- Information, not legal advice
- We are not a law firm and not a collection agency. Disputes go to your attorney.
Start free. Go further only if it’s worth it.
Every step is quoted before any work starts. Pricing is set per project.
| Service | Fee |
|---|---|
| Status ReportOne page of verified public filings on your project, at every tier, with who can act on each gap. | Free |
| Release Path AssessmentWe confirm with your GC or the agency what is actually setting the release date, verify your balance, and hand you a plan. | Credited to a Sprint |
| Closeout SprintA scoped engagement to clear what we verified: missing filings, closeout documents, and follow-up across companies. | Flat, quoted up front |
Every company sees its own piece. Nobody is paid to see the whole thing.
On a Washington public project, retainage release depends on filings and sign-offs from every company on the job and three state agencies. Each company tracks its own part. When one piece is missing, everyone waits, and the people waiting usually can’t see which piece it is.
CloseoutPath watches the public record across every tier of every $1M+ public project in Washington, and does the follow-up that gets a project closed out. We start with facts anyone can check, and we never ask you to take our word for them.
See what the public record shows on your project.
Tell us the project, or your company name to check all of your projects. We’ll pull every public filing and send you a one-page report within 2 business days.
- We pull every Intent and Affidavit on the project.
- We check each one in L&I’s public search.
- You get a one-page report by email. No cost, no obligation.
Prefer email? hello@closeoutpath.com